COMMERCial Property Management

Tenancy Information

Thank you for being one of O’Neil Real Estate’s valued commercial tenants.

Congratulations on your successful application for a commercial property. We’d like to take this opportunity to welcome you as a valued client of O’Neil Real Estate and wish you every success in your business. We have prepared the following important information relevant to your tenancy, as well as any obligations you will be expected to meet throughout the term of your lease.

Moving In

Utilities

With the exception of any sub-metered premises and all Water Corporation accounts, it is your responsibility to ensure that the relevant service and utility providers (electricity, gas & telephone) are contacted at the commencement of your tenancy to establish all accounts directly in your name

Keys

You will be provided with a set of keys to the property at the commencement of the lease. Please be advised that our office does not hold spare keys for commercial tenancies so should you lose or misplace these keys at any time it will be your responsibility to replace them.

During Your Tenancy

Rent Payments

Commercial rents and variable outgoings (if applicable) are due on the 1st day of each month. Invoices will be emailed to your nominated account approx. 2 weeks prior to the due date.  Outgoings payable upon demand will be invoiced to you as we receive them from statutory bodies/owners.

For your convenience, our office provides a simple and free method for rental payments using a unique digital account that is allocated to each tenant. Payments can be made online via your online banking portal. Details of your specific account details will be provided when you sign your lease agreement. Alternatively, payments can be made via money order, bank cheque, or via credit card on the Rental Rewards payment system (additional charges do apply) Please be advised that for security reasons, we do not accept cash payments at our office.

It’s important to note that it can take 48 hours for some payments to be processed so please plan ahead to ensure your payments are received by the due date as your lease agreement may impose interest charges and/or default fees on overdue amounts.

GST

If the owner is registered for GST, GST will be charged on all rent, outgoings, rates and taxes as required by the Australian Tax Office. A tax invoice will be provided showing the amount of GST charged.

Rent Arrears

As explained by our staff during the lease signing process, our office has adopted a zero tolerance policy towards late rent payments. As managing agents, we have an obligation to the owner to ensure that the rent is paid in full and on time. For this reason, all tenants 7 days in arrears will receive formal notification from our office followed by a Notice of Default. Failure to rectify an breaches for non payment may result in the tenancy being terminated and the owner taking possession of the premises.

If you are having financial difficulties and are unable to pay your rent on time, please contact our office to discuss.

Property Condition Report

Our office will complete a detailed Property Condition Report (with photos) as evidence of the condition of the property at the commencement of the lease, and provide you with a copy for your records. This report is referred to at the end of the tenancy to determine if any deductions are required from the security bond. It is recommended you read through this report thoroughly, provide comments as applicable, return one copy and ensure you retain your copy in a safe place.

Maintenance

Your lease agreement will determine who is responsible for repairs, maintenance and replacement of items at the property. In most commercial leases, the Lessee (tenant) will be responsible for the maintenance and repairs to the premises.

For repairs that are the owners responsibility, you are required to submit in writing via the Bricks & Agent maintenance platform.

This platform allows maintenance to be easily lodged any of the below options

  1. Scanning the agency QR code
  2. Via the “Request Maintenance” link on the Renting Tab at our website
  3. Via email to  maintenance@bricksandagent.com
  4. Via SMS to 0480 019 119 (MMS is not available with this service)

For repairs that are the tenants responsibility (this includes air-conditioning, rollers doors, fire equipment servicing and gutter cleaning) it is a requirement that annual servicing be arranged with qualified contractors. Your lease will require you to provide evidence of this during the tenancy.

If you are unsure of who is responsible for the repairs under the terms of your commercial lease, please contact our office for confirmation.

Emergency Repairs

An emergency is defined as something that may harm someone, cause further damage to the property if left unattended, or affecting the supply of essential services (water, power etc). In the event of an emergency, please contact our office immediately.

Lease/Renewals Options

Your commercial lease agreement may include provisions for extending the lease for one or more terms. Notice periods may vary depending on the specific terms outlined in your contract; however, in the majority of cases, you will be obligated to submit a written notice of your intention to exercise the option at least three months in advance. It is crucial to adhere to this notice requirement within the stipulated timeframe, as failure to do so may lead to the termination of your lease by the property owner.

Rent Reviews

In most cases rent reviews will be conducted on a 12 monthly basis and you will be notified of any changed in writing. Dates that reviews will be conducted and the method by which they will be calculated can be found in your lease agreement.

Insurance

Please be aware that the building insurance policy held by the owner does not cover your stock, equipment or any loss of trade insurance. It is recommended that you obtain your own cover for these and any other relevant insurance for your business; in most cases your lease will also require you to obtain your own cover for plate glass and public liability insurance.

Assignment of Lease

Please be aware that you are not permitted to assign or sub-let the premises without prior approval of the property owner. If you considering sub-leasing part of the premises or selling your business it is recommended that you discuss this with our office to obtain information on the process and costs in doing so. Changed to occupancy without owner approval will constitute a breach of your lease agreement.

Vacating & Make Good Obligations

Giving Notice

Your lease agreement is a legal contract providing protection to both you and the landlord. In all instances, regardless of whether the owner requires possession or you wish to terminate your tenancy at the end of your term notice is required in writing. Periods of notice will be outlined in your Lease Agreement. If you are unsure of the required notice for your tenancy, please contact our office. Please ensure that during your notice period you continue to pay rent on time.

Pre-Vacate

Upon receiving our notice of intention to vacate the premises our office will contact you to arrange a pre-vacate inspection. This will give us an opportunity to go through the property and bring your attention to any items that will need to be rectified prior to handover and answer any of your questions.

Make Good

Your lease will stipulate the “make good” requirements for the end of your tenancy. This can include any painting requirements, removal of any signage and removal and “make good” of any fit out or alterations you have made to the property. If you have any questions in relation to this, please discuss this with a staff member.

The Final Inspection

Once you have vacated the premises and returned the keys to our office, we will undertake a final inspection of the property to ensure the make good requirements have been completed and conditions of the lease have been met. Some of these conditions will include the carpets being professionally cleaning, workshop floors high pressure cleaned and evidence of servicing certain equipment. The final inspection will be carried out using the ingoing Property Condition Report as a reference. Discrepancies in cleaning or damages will be claimed against you bond, except those resulting from fair wear and tear.